We’re looking for a Dance RTO Administration Officer to support the operational and administration aspects of our RTO team. This broad role will include handling RTO enrolments, processing assessments and issuing certificates.
This is a part-time role that requires 15 hours per week (flexible according to your schedule), working predominately from home with some offsite meetings and event attendance required.
The Ideal Candidate
We need a self-motivated, highly organised professional with confident administration skills and an strong understanding of the dance sector. You will have a good understanding of how an RTO and/or training and assessment operates in an administrative sense, possess strong communication skills and great time management. You must hold a Certificate IV in Training and Assessment. You like getting stuff done and, although you love being part of a team, you also have the individual fortitude and focus to work autonomously.
Tasks Include (but not limited to):
- Provide administrative support to the Ausdance Vic RTO and follow all relevant procedures.
- Assist in developing and maintaining RTO policies and procedures and ensure adherence.
- Maintain the RTO information and filing systems, including faculty and student records and archives.
- Assist the RTO Manager in meeting all RTO-related contract requirements and coordinate the RTO audit process.
- Maintain positive working relationships with all RTO faculty, trainers, students, and contract personnel.
- Providing ad hoc support to Marketing, Programming and Managing Director as required.
Position Overview
- Position Title: Dance Registered Training Organisation (RTO) Administration Officer
- Reports to: RTO Manager
- Close Working Relationships: Programming Manager, Marketing Manager and RTO Partners
- Location: Work-from-home with some in person meeting/events required
- Position Type: 12 month fixed-term contract, part time (15 hrs a week)
- Salary: $60,000 pro rata
Key Selection Criteria
Education & Qualifications
- Certificate IV Training and Assessment – REQUIRED
Knowledge & Experience Required Preferred
- 1+ years in an RTO administration role Or 2+ in a vocational education or dance administration role – REQUIRED
- Experience in VCE VET dance programs – Preferred, not required
- Experience in event coordination – Preferred, not required
- Good working knowledge of the dance, arts or entertainment industry Preferred, not required
Technical & Specialist Competencies
- Knowledge of ASQA and relevant compliance requirements – REQUIRED
- High level knowledge of Microsoft Office applications – REQUIRED
- Experience of VETtrak and VET enrol systems or strong ability to learn – REQUIRED
- Working With Children Check – REQUIRED
- Good working knowledge of social media management tools (eg. Meta Business Suite) Preferred, not required
- Working knowledge of editing tools (eg. Canva) Preferred, not required
- Working knowledge of project management tools (eg. Monday.com) Preferred, not required
Behavioural Competencies
- Verbal and written communication – High
- Interpersonal Skills – High
- Ability to work as part of a team as well as unsupervised – High
- Time management and project management skills – High
- Problem solving skills, creative and critical thinking – Good
Why Join Us
At Ausdance VIC you will be part of a small, hard-working team who are all passionate about the arts and entertainment industry. The role offers a great opportunity to immerse yourself in the world of dance and contribute fresh ideas in a supportive environment.
You’ll get:
- Hybrid role working from home and various offsite locations
- Flexible working arrangements
- Professional development opportunities
Ausdance VIC proudly supports a safe work environment for people of all cultural backgrounds, abilities, ages, sexualities and gender identifications.
This role could be successfully fulfilled by a person who requires accessibility support due to its hybrid nature. The organisation will provide the successful candidate with any specialist equipment needed to succeed. If you are applying for this role and require any assistance, please email victoria@ausdance.org.au
If you identify as First Nations, Aboriginal, Indigenous or Torres Strait Islander and wish to view and/or discuss our Cultural Safety Policy prior to applying, please email victoria@ausdance.org.au
Employment Conditions
Initial 12-month contract which can be extended. Part time (15 hours per week), salary $60,000 pro rata equivalent per annum plus super (paid in addition to wages at the legislative levels. The position will receive the pro rata equivalent of four weeks’ annual leave and sick / personal leave, calculated upon 10 days’ sick leave per year for a full-time position. Due to the nature of the role, there may be some attendance at events required outside core working hours. Time-in-lieu will be offered in the event of this, negotiated with the Managing Director.
How To Apply
Please apply with a resume and cover letter addressing the selection criteria through SEEK.
If you require further information, please contact vet.vic@ausdance.org.au
Applications will remain open until 4 September 2024.
We will begin interviewing suitable candidates asap and may appoint someone prior to the application closing date.